Butterfly Encounter Archives |

Vendor fees are $50 per day for a total of $100 for both days. All vendors and exhibitors

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Additional tables are $10 each.

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Limited number of pop-up tents are available and are first come, first served.

Please describe your display/booth and/or if selling items, what you plan to sell. This information will be used in publicity, please describe your products and goods and how you would like them portrayed.

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor/Exhibitor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor /Exhibitor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

Space will be assigned to Vendors/Exhibitors. CNC reserves the right to assign or alter exhibit locations as it deems advisable and in the best interest of the event. The CNC does not guarantee access to wifi.

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by May 22, 2023.

Cancellations must be requested in writing and received on or before May 22, 2023. Requests should be made to: Tamara Kinmon, t.kinmon@chattnaturecenter.org. All registration refunds are subject to a 15% administrative fee. Please allow 2-4 weeks for a refund. No refunds processed after May 22, 2023.

(A) Over-the-counter sales are defined as a transfer of goods for money, check, draft, or other kinds of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the Vendor/Exhibitor – CNC is unable to assist with transactions. (B) Distribution by the Vendor/Exhibitor of any printed matter, souvenirs, or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (C) Vendors/Exhibitors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the symposium hours. (D) Vendors/Exhibitors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (E) Vendors/Exhibitors shall distribute products in environmentally friendly materials (compostable plates, bowls, cups, and flatware) and will NOT use Styrofoam or other similar non-biodegradable products. CNC will provide access to electricity in order to eliminate the need for a generator.

Neither will CNC, their members, nor the representatives and/or employees thereof be responsible for any injury, loss, or damage that may occur to the Vendor/Exhibitor, or to the Vendor/Exhibitor’s employees or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendor/Exhibitor equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Liaison Email Address

Liaison Phone Number

The above application has been completed voluntarily, and I certify that all statements and representations are true and correct. I understand that individual volunteers at the Chattahoochee Nature Center must sign a liability waiver, as well as possibly complete an on-site interview and/or consent to a background check before beginning any volunteer work at CNC. I understand that I am not an employee and will not be paid for my services as a CNC volunteer. I agree to abide by all the volunteer policies and procedures of the Nature Center.

The undersigned hereby acknowledges that participation in recreational and other activities conducted by or in conjunction with the Chattahoochee Nature Center, and travel to and from such activities, involves inherent risks of physical injury, illness, death or loss of personal property, and the undersigned assumes all such risks, including risks associated with activities conducted in remote locations. In consideration of the mutual benefits derived from participation by the undersigned with activities conducted by or in conjunction with the Chattahoochee Nature Center, the undersigned hereby absolves, releases and waives any and all liability, claims or demands against the Chattahoochee Nature Center and its officers, directors, agents, trip leaders, volunteers, contractors and employees from any and all claims, demands, rights and causes of action of whatsoever kind and nature arising from and by reason of any and all known and unknown, foreseen and unforeseen bodily and personal injuries, including death, damage to property, and the consequences thereof resulting from or relating to participation by the undersigned in any activities conducted by or in conjunction with the Chattahoochee Nature Center. I understand that the Chattahoochee Nature Center is not responsible for vandalism, break-ins, or theft of personal property. I also understand that the Chattahoochee Nature Center does not provide insurance for participants in its activities and the undersigned is required to and shall carry such insurance adequate for any eventuality for injury or illness as a result of such activities. I certify that I am eighteen (18) years of age or older, or my parent or guardian has signed below, and that I or my parent and/or guardian have read the above carefully before signing.

The undersigned acknowledges that participating in Chattahoochee Nature Center programs or accessing Chattahoochee Nature Center facilities could increase the risk of contracting illnesses, including, without limitation, COVID-19. Chattahoochee Nature Center in no way warrants that illnesses and/or infections (including, without limitation, COVID-19) will not occur through participation in Chattahoochee Nature Center programs of accessing Chattahoochee Nature Center facilities.

Do you give the Chattahoochee Nature Center permission to use your photo and its likeness for any and all print and video purposes it deems necessary or desirable? The Chattahoochee Nature Center will not be required to reimburse you for use of your photo or its likeness.

Alternate Phone Number

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

Booths will be assigned to Vendors. CNC reserves the right to assign or alter all exhibit locations as it deems advisable and in the best interest of the event.

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by February 13, 2023.

Cancellations must be requested in writing and received on or before February 13, 2023 to be eligible for a full refund. Requests should be made to: Fabiola Clermont at specialevents@chattnaturecenter.org. Please allow 2-4 weeks for refund. Vendors will be notified as soon as possible if the event is canceled or rescheduled. The vendor will be eligible for a full refund or the reservation and payment will be valid for a new rescheduled date as determined by CNC.

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating at this festival. (A) CNC encourages social distancing, wearing of masks and washing hands frequently. (B) All vendors must adhere to the current CDC and EPA COVID 19 safety guidelines as well as the Georgia governors’ orders and CNC policies at all times on the CNC grounds. (C) Vendors are permitted to give out product samples including food and drink as long as they adhere to those guidelines noted above.

(A) Over-the-counter sales are defined as transfer of goods for money, check, draft, or other kind of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the vendor. CNC is unable to assist with transactions. (B) Please provide appropriate visible signage at your booth so that it is easily identifiable. (C) CNC DOES NOT guarantee access to Wi-Fi although it is available. (D) Distribution by the Vendor of any printed matter, souvenirs or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (E) Vendors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the event hours. (F) Vendors must stay for the entire event. If an exhibit booth is broken down or left empty before 4PM, that company becomes ineligible for participation in the next expo. (G) Vendors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (H) All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8ft away from space can speak without having to raise their voices beyond a normal conversational level. (I) Vendors are encouraged to use recyclable materials and avoid using single use foodservice items. (J) Vendors are responsible for cleaning their table and area by 5PM on the day of the Wedding Expo.

Neither CNC, their staff members, nor the representatives and/or employees thereof be responsible for any injury, loss and/or damage that may occur to the Vendor, to the Vendor’s employees and/or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

Caterers must submit their certificate of insurance along with their health inspection with their application.

Vendors may not refuse service to any wedding expo guest based on based on race, color, religion, sex, national origin, ancestry, disability, marital, family, pregnancy status, sexual orientation, gender identity, gender expression, veteran or citizenship status.

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

T-shirt must fit appropriately

Must attend 85% of Session

I understand that Camp Kingfisher at the Chattahoochee Nature Center is not licensed under the State of Georgia’s Bright from the Start. Camp operates under an exemption from licensure Rule 591-1-1-1-.46, exemption rule #6 & #7.

Please read job descriptions on website. Feel free to select more than one. KEY: *Please fill out additional application obtained from Debby **Additional training provided

(You will receive communication from Camp Kingfisher - Please use an email address that you check often.)

Please read job descriptions on website. *Position requires additional application section. Email camp@chattnaturecenter.org with subject line “Additional Application Request” and specify the job you are interested in.

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Butterfly Encounter

Flying Colors Butterfly Festival Vendor and Exhibitor Application

Hobbies/Skills/Interests: (please check any that apply)

Volunteer Opportunities: Long-Term Commitments (regular, recurring weekly or monthly volunteer positions)

Horticulture

Docent

Education Support

Wildlife

Short-Term Commitments (special events, clerical assistance, tabling, etc.)

How did you hear about us?

Wedding Expo Vendor Application

Information and Fees

Vendor Category: Please check ALL categories that best fit your business

Vendor Location: Please select location preferences

Are you interested in the following?

Vendor Products and Services

Grand Prize Contribution

Door Prize Contribution

Parent/Guardian Section

CONCEPTUAL PLAN

1. CONTRACT:

2. SPACE ASSIGNMENTS:

3. PRIZES:

4. CANCELLATIONS:

5. SAFETY:

6. USE OF EXHIBIT SPACE:

7. AMENDMENTS TO REGULATIONS:

As a returner I understand the following

Voluntary Disclosure

Parent/Guardian Section