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Wedding Expo Vendor Application

Name(Required)

First Last

Organization(Required)

Permanent Mailing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Website URL(Required)

Phone(Required)

Cell(Required)

Email(Required)

Facebook URL

Instagram Name

Information and Fees

Vendors will be selected based on the ability to provide a Covid safe, eco-friendly, and inclusive product or service to all couples for any type of wedding event from micro-wedding ceremonies to large receptions. CNC strives to find a balance between product types.

Vendor Category: Please check ALL categories that best fit your business

Arbor

Bakery

Caterer

Decorator

DJ/Band/Musician

set#2

Florist

Getaway

Car/Transportation

Gifts/Favors/Stationary

Hair/Make-up

set#2

Hotel/Air BnB

Officiant

Photo Booth

Photographer/Videographer

Planner/Coordinator

set#2

Registry

Rentals/Tents

Spa

Travel/Honeymoon

Wedding Dress/Apparel

Other

Vendor Location: Please select location preferences

Vendor Location(Required)

Covered Pavilion - Outdoor Space ($70)

Kingfisher Hall - Indoor Space ($60)

Plaza Conference Room - Indoor Space ($60)

Meadow - Outdoor Space ($60)

Are you interested in the following?

Expo Bag (an additional $10 will be added to your vendor fee total)(Required)

Yes

No

Electricity (an additional $5 will be added to your vendor fee total)(Required)

Yes

No

Tables (72”x30”)(Required)

0

1

2

Chairs(Required)

0

1

2

Pop-up Tents 10x10 (outdoor spaces)(Required)

0

1

2

Vendor Products and Services

What do you charge for your products and services? Include a general price range.(Required)

How many events have you serviced in 2022?(Required)

Briefly describe the products or services that you plan to sell or promote?(Required)

Grand Prize Contribution

Grand Prize Contribution: The grand prize contribution must be submitted to CNC by 5PM on March 4. The prize cannot be a percentage off or any other gift in which there would be an expectation for the winner to purchase or do something in order to receive the gift.

Provide a short description and value of what you will be contributing to the grand prize giveaway.(Required)

Door Prize Contribution

The door prize must be at your booth on the day of the event. The prize cannot be a percentage off or any other gift in which there would be an expectation for the winner to purchase or do something in order to receive the gift.

Provide a short description and value of what you will be contributing to the grand prize giveaway.(Required)

1.CONTRACT(Required)

I agree

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

2.SPACE ASSIGNMENTS(Required)

I agree

Booths will be assigned to Vendors. CNC reserves the right to assign or alter all exhibit locations as it deems advisable and in the best interest of the event.

3.PAYMENTS(Required)

I agree

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by February 13, 2023.

4.CANCELLATIONS(Required)

I agree

Cancellations must be requested in writing and received on or before February 13, 2023 to be eligible for a full refund. Requests should be made to: Fabiola Clermont at specialevents@chattnaturecenter.org. Please allow 2-4 weeks for refund. Vendors will be notified as soon as possible if the event is canceled or rescheduled. The vendor will be eligible for a full refund or the reservation and payment will be valid for a new rescheduled date as determined by CNC.

5.SAFETY:(Required)

I agree

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating at this festival. (A) CNC encourages social distancing, wearing of masks and washing hands frequently. (B) All vendors must adhere to the current CDC and EPA COVID 19 safety guidelines as well as the Georgia governors’ orders and CNC policies at all times on the CNC grounds. (C) Vendors are permitted to give out product samples including food and drink as long as they adhere to those guidelines noted above.

6.USE OF EXHIBIT SPACE(Required)

I agree

(A) Over-the-counter sales are defined as transfer of goods for money, check, draft, or other kind of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the vendor. CNC is unable to assist with transactions. (B) Please provide appropriate visible signage at your booth so that it is easily identifiable. (C) CNC DOES NOT guarantee access to Wi-Fi although it is available. (D) Distribution by the Vendor of any printed matter, souvenirs or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (E) Vendors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the event hours. (F) Vendors must stay for the entire event. If an exhibit booth is broken down or left empty before 4PM, that company becomes ineligible for participation in the next expo. (G) Vendors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (H) All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8ft away from space can speak without having to raise their voices beyond a normal conversational level. (I) Vendors are encouraged to use recyclable materials and avoid using single use foodservice items. (J) Vendors are responsible for cleaning their table and area by 5PM on the day of the Wedding Expo.

7.SECURITY/LIABILITIES/INSURANCE(Required)

I agree

Neither CNC, their staff members, nor the representatives and/or employees thereof be responsible for any injury, loss and/or damage that may occur to the Vendor, to the Vendor’s employees and/or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

8.INSURANCE REQUIREMENTS(Required)

I agree

Caterers must submit their certificate of insurance along with their health inspection with their application.

9.NON-DISCRIMINATION AGREEMENT(Required)

I agree

Vendors may not refuse service to any wedding expo guest based on based on race, color, religion, sex, national origin, ancestry, disability, marital, family, pregnancy status, sexual orientation, gender identity, gender expression, veteran or citizenship status.

10.AMENDMENTS TO REGULATIONS(Required)

I agree

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Consent(Required)

By checking this box I agree to the listed rules and regulations above.

Name(Required)

First Last

Organization

Permanent Mailing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Website URL (if available)

Phone(Required)

Email(Required)

CONCEPTUAL PLAN

Contestants will be selected based on construction types, portfolio, and incorporation of natural elements. We strive to find a balance between construction types.

If you have any examples of your work, please attach to your application or share a website where they can be viewed:

File

Max. file size: 50 MB.

Please describe what materials you would plan to use to create your Fairy House or Gnome Home, including how you plan to make your house durable to the elements and the public throughout the course of the exhibit:(Required)

Please describe how you would plan to include natural elements in your Fairy House/Gnome Home:(Required)

While not required, visitors love a backstory that goes along with a House. If you have any ideas on your story, please describe:

1. CONTRACT:

The following rules and regulations become binding upon acceptance of this contract between the Contestant or Team Captain (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC)

2. SPACE ASSIGNMENTS:

Space will be assigned to Vendors. CNC reserves the right to assign or alter exhibit locations as it deems advisable and in the best interest of the exhibit.

3. PRIZES:

Vendors must submit a W9 with their entry form in the event that the entry wins a prize. Prizes are to be awarded by CNC to the Vendor by check no later than the close of the exhibit on February 28, 2023. Vendors may elect to waive their prize winnings as a donation to CNC if they choose.

Prizes(Required)

I will submit W9 and receive a prize

I choose to waive my prize

4. CANCELLATIONS:

Cancellations must be requested in writing and received on or before November 17, 2022. Requests should be made to Farah McIntyre at f.mcintyre@chattnaturecenter.org.

5. SAFETY:

Any/all construction materials shall be in good operable condition and will be reviewed by CNC upon installation.

6. USE OF EXHIBIT SPACE:

(A) Vendors will be asked to check on their fairy house once per month over the duration of the exhibit. Vendors will receive three passes to show at admissions to be admitted at no charge for the purpose of checking on the display. Vendors may maintain their exhibit only during regular operating hours of CNC. Pass is to be used by Vendors only. (B) Business/company/individual logos or other promotional information may only be included in the exhibit upon entry under the Business/Corporate category. All exhibits must fit in the space provided. (C) Vendors must hold themselves to the highest standards of professionalism while maintaining the exhibit during operating hours, including adherence to CNC policies put into place to reduce the risk of COVID-19 community transmission. For more information please visit the CNC website. This includes: Staying home when appropriate: please stay home if you have COVID-19, are exhibiting symptoms of COVID-19 or have had close contact with a person with a confirmed or suspected COVID-19 case. (D) Vendors shall arrange their exhibit so it does not cause any safety issues or damage the natural environment in any way. (E) Vendors must remove all items between 3/1/2023 and 3/10/2023 at 5PM.

7. AMENDMENTS TO REGULATIONS:

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the exhibit, amend the aforementioned items covered by this contract at any time, and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Consent(Required)

By checking this box I agree to the listed rules and regulations above.

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What type of program are you interested in booking?
Name*
First Last
Email*
Phone*
Name of School/Organization*
Age range/grade level of participants*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers, chaperones, and school staff)?*
Choice of Program(s)*
Preferred Date 1*
MM slash DD slash YYYY
Preferred Date 2*
MM slash DD slash YYYY
Preferred Date 3*
MM slash DD slash YYYY
What is your preferred program time?*
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*
Name*
First Last
Email*
Phone*
Name of School/Organization*
Age range/grade level of participants*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers, chaperones, and school staff)?*
Choice of Program(s)*
Preferred Date 1*
MM slash DD slash YYYY
Preferred Date 2*
MM slash DD slash YYYY
Preferred Date 3*
MM slash DD slash YYYY
What is your Preferred Program Time?
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*
What type of virtual program are you interested in?*
Name*
First Last
Email*
Phone*
Name of School/Organization*
Age range/grade level of participants*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers, chaperones, and school staff)?*
Choice of Animal*
Preferred Date 1*
MM slash DD slash YYYY
Preferred Date 2*
MM slash DD slash YYYY
Preferred Date 3*
MM slash DD slash YYYY
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*
Name*
First Last
Email*
Phone*
Name of School/Organization*
Age range/grade level of participants*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers, chaperones, and school staff)?*
Choice of Program(s)*
Preferred Date 1*
MM slash DD slash YYYY
Preferred Date 2*
MM slash DD slash YYYY
Preferred Date 3*
MM slash DD slash YYYY
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*

Name*
First Last
Email*
Phone*
Name of School/Organization*
Name of School/Organization*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers)?*
Choice of Program*
3 Preferred Program Dates*
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*

Name*
First Last
Email*
Phone*
Name of School/Organization*
Age range/grade level of participants*
How many children will be participating in the program?*
How many adults will be participating in the program (including teachers)?*
Choice of animal:*
- Box Turtle
- Snake
- Gopher Tortoise
- Opossum
- Bird of Prey
3 Preferred Program Dates*
Do you have any topics of interest that you would like us to focus on?*
Is there anything else we should know?*

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